Frequently Asked Questions
Q: Why is this event in the Global North?
A: After holding past Forum conferences in Asia, Africa, and Latin America, it was determined that the 6th global conference would be held in Europe. A key consideration for this decision was the selection of a venue that could maximize worldwide participation through a hybrid experience with the full capacity to manage the logistics of an online event (internet access, etc.). The Hague, moreover, as the city of peace and social justice supports our theme of Nutrition for Resilience. We anticipate that our next event will be in a developing context.
Q: What is a hybrid conference?
A: A hybrid event has both in-person and virtual (online) elements. For our event, we have prioritized streaming ALL plenaries and concurrent sessions, as well as all sponsored symposia. Additionally, all posters will have an e-poster on the conference platform, and poster presenters have the opportunity to share a 3-minute presentation summarizing their poster. All of this content will also be available on our platform 28 hours after it is live streamed and for at least three months. Additionally, we are exploring opportunities to give virtual delegate the ability to interact with speakers and experts.
Q: How does the Forum set registration rates?
A: The Forum has always used a value-based approach to pricing our conference. We take great pride in developing a robust program that delivers critical topical knowledge to the sector, and we believe our conference delivers strong value compared to other conferences or other methods of acquiring knowledge. However, the cost of registration does not cover the cost of producing the event. All registration is subsidized by event sponsors, and that subsidy is focused on LMIC and student attendees.
As a hybrid event, we are working to take advantage of the benefits of a virtual platform, and working with partners to subsidize LMIC and Student virtual attendance to ensure as many people as possible can benefit from the conference program.
Q: Can I receive full or partial financial support for registration, travel, hotel, and per diem?
A: Unfortunately, due to funding constraints, the Forum does not have the resources to offer support to delegates and is, therefore, respectfully requesting speakers and moderators to fund all or part of the costs of their in-person attendance through their own organizations and/or partners. However, the Forum is reviewing official requests from LMIC participants who might need financial support to attend the conference on a limited basis. If you are a delegate, please contact the registration department at email@example.com to request information.
If you are a speaker, please contact Kristina Cisarikova, Program Coordinator, to request information.
Q: How do I register for the Conference?
A: In order to register for the Conference, please click here.
Q: How can I pay the registration fees?
A: Payment of registration fees can be made by credit card or bank transfer. For full details please click here.
Q: Can I receive an invoice under the sponsoring Organization’s name?
A: Yes. During the registration process, you are required to insert Invoice Details, this information will appear on the invoice you receive by email when completing the registration process.
Q: Can I register for the Conference without paying?
A: Yes, but your registration will be confirmed only when full payment is received.
Q: Can I register before the early fee deadline and pay later?
A: In order to benefit from the early fee registration discount, payment must be received before the deadline.
Q: Can I register onsite?
A: Yes. Onsite registration is available during the Conference days. Onsite fees will apply
Q: What does my registration fees include?
A: For full detailed entitlements, please check the registration page.
Q: Will I receive a confirmation letter after I have finished registering?
A: Yes. A detailed confirmation letter and receipt will be sent to you by email as soon as payment is received, and registration is completed. You may use this confirmation letter for visa application purposes.
Q: How can I find out information about hotels and their rates for this Conference?
A: Kenes Group is offering Conference participants specially reduced rates for various hotels around the Conference venue. Information, pictures, location, and rates are available on the hotel accommodation page.
Q: How can I book my room, and should I pay in advance?
A: In order to book a room, please click here to book online. Please note that full payment is required upon booking.
Q: Will I receive hotel confirmation?
A: Yes. A detailed confirmation will be sent to you by email as soon as the booking is confirmed, and the payment is received.
Q: Can I book a hotel room without registering for the Conference?
A: Yes. You can book your room without registering by clicking on the “Booking” button of your chosen hotel available on the website via the hotel accommodation page. If you need further assistance, please email the Hotel Accommodation Department.
Q: How can I book rooms for a group?
A: For group booking (10 rooms and more) please fill in the Group Bookings form available on the accommodation page or contact the Hotel Accommodation Department. Different payment and cancellation conditions apply.
Q: Can I cancel my hotel booking?
A: Cancellation deadlines apply for each booking request and depend, among other factors, on the service type, the travel supplier, dates of travel etc. For more information, please contact the Hotel Accommodation Department.
Q: Do I need a visa to travel to The Netherlands?
A: Visitors to The Netherlands may require a visa for entry. To determine whether you need a visa, please contact the nearest Dutch embassy or consulate or visit Netherlands Worldwide, the official website of the Ministry of Foreign Affairs.
Q: How do I apply for a visa?
A: Visa regulations depend on your nationality and country of origin. We suggest you contact your local Consulate for full and official instructions on the specific visa regulations and application procedure . You can see some more information here.
Q: When should I apply for a visa?
A: Please note that the visa process can last up to 3 months, so we encourage you to start the application process at least 3 months in advance, by mid July 2023.
Q: Where can I get a conference invitation letter so that I can apply for a visa?
A: Invitation letters for visa purposes are available only to registered participants. The option to issue an invitation letter is available within the registration process. At the end of the registration process, you will be able to generate an invitation letter, and you will also receive a confirmation email with a link to the invitation letter.
Q: Is it possible to send an official invitation letter directly to my local Consulate?
A: Unfortunately, we are unable to send invitation letters directly to consulates. Invitation letters are prepared solely for individuals and are mailed directly to them.
Q: Who should I contact if I need more details for my visa application?
A: Please contact us at: firstname.lastname@example.org
Q: Where is the Conference taking place?
A: The conference will take place at the World Forum, The Hague, Netherlands. For more information on the venue please visit their website.
Q: How do I get from the Airport to the Conference Venue?
A: For updated and detailed information on public transportation please click here.
Q: Can you please send me details of public transport? Do you have a map of the city or area surrounding the venue?
A: For up-to-date tourist information including public transport information and maps, please visit the city’s information.
Q: If I submit an abstract do I have to attend the Conference?
A: It is expected that at least one author of the accepted abstract registers and attends the conference. Only abstracts of registered participants will be included in the conference materials.
Q: I have submitted an abstract, when will I know if it has been accepted?
A: The regular abstract submission has finalized and notifications have been sent out to abstract submitters. If you have not received a notification, please email: email@example.com. For Late-Breaking Abstract Submission, please review instructions here.
Q: If my abstract is accepted, where will it be published?
A: Registered participants’ abstracts will be published in the interactive program, on the virtual platform and will be included in the Congress App as well.
Q: If my poster is accepted, do I have to attend the Conference?
A: Yes, all poster presenters are required to attend the conference in-person or online. The Forum encourages all poster presenters to attend the conference in-person. Presenters who do not attend in-person will participate virtually.
Virtual Participants: If you are registered for Virtual participation at the Conference, you will have an e-Poster online only.
In-Person Participants: If you are registered for Onsite participation at the Conference, you will have both an e-Poster online and a Printed Poster. You need to attend the Conference in this case to present your printed poster during your designated poster session.
Q: Will e-Posters have presentation time?
A: e-Poster presentations will not have a dedicated session time. Attendees will be able to contact the presenter anytime during the Conference through the virtual platform via messaging service.
Q: How can I submit my e-Poster?
A: Each poster presenter must prepare an e-Poster that will consist of a 1-page pdf file and upload it via our online system. You should have received instructions and access to the e-Poster upload area by email. Information on the E-posters can also be seen here.
Q: Are there printing services at MNF 2023 Conference?
A: We do not offer printing services at the Conference. You will need to print the poster yourself and bring it to the Conference already printed.
Q: Where will my e-poster be published?
A: E-Posters can be found in the interactive program, in the e-Poster gallery on the virtual platform, and on the Conference App.